Administrative Assistant (m/f/d)

Location Schwalbach Am Taunus, Hesse, Germany Category Research & Development Job Id R000120306 Job Type Full time Recent Grads/Entry Level

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JOB DESCRIPTION

Job Location

Schwalbach Am Taunus

Job Description

YOUR FUTURE EMPLOYER

From its foundation 185 years ago as a soap and candle start-up, P&G today is a leading consumer goods company. We are home to iconic, trusted brands that touch 5 billion consumers worldwide and make life a little bit easier in small but meaningful ways.

We want you to bring your insight, creativity, and passion to join our dedicated teams who have helped us grow into a global company.

Our people are our greatest asset: with our philosophy of promotion from within, we place strong emphasis on employee development and are committed to finding and fostering world-class talent. Learn from our inspiring leaders, shape our supportive and welcoming culture, and place your personal development at the core of your work!

YOUR ROLE

We are seeking a highly organized and proactive Senior Team Assistant to support the Senior Director of Global  Material Development and Supply (GMDSO) and GMDSO team members. This role is crucial in enhancing our operational efficiency and ensuring seamless coordination of business activities. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Travel Coordination: Organize and manage business travel arrangements, including flights, accommodations, and itineraries, ensuring a smooth travel experience for the senior director and team members.

  • Scheduling: Maintain and manage calendars, schedule meetings, and coordinate appointments, ensuring effective time management and prioritization of tasks.

  • Event Organization: Plan and execute internal and external events, including team meetings, workshops, and conferences, ensuring all logistics are handled efficiently.

  • Budget Management: Assist in managing departmental budgets, tracking expenses, and preparing financial reports to ensure adherence to budgetary guidelines.

  • Process Improvement: Identify opportunities to streamline and improve work processes, contributing to the overall efficiency and effectiveness of the team.

  • Administrative Support: Provide general administrative support, including document preparation, correspondence, managing purchase orders and maintaining organized files and records.

Job Qualifications

YOUR PROFILE

  • Proven experience as an executive assistant, administrative assistant, or similar role, preferably in a corporate environment.

  • Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.

  • Excellent written and verbal communication skills in German and English.

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Coupa, SAP Concur and familiarity with project management tools.

  • Strong problem-solving skills and a proactive approach to work.

  • Ability to maintain confidentiality and manage sensitive information.

  • Growth mindset and openness to learn and apply new skills in particular in the area of digitalization of work processes and AI

WE OFFER

  • Diverse, challenging work in a very innovative and international working environment.

  • Individualized coaching by experienced colleagues.

  • Permanent employment with opportunities for further personal training and development.

  • Highly attractive remuneration in the chemical industry collective agreement and social benefits such as company pension plans, Christmas and vacation bonus superior to the collectively agreed rates.

  • Outstanding other benefits such as fitness center, flexible working hours, etc.

APPLICATION

To optimally prepare for our online assessment & interviews, make sure you fully understand our application process.

Please ensure you provide:

  • CV

  • Copy of education certificates (e. g. certificate of apprenticeship, university degree (if applicable)) and transcript

  • Copy of relevant work, internship and volunteering certificates or reference letters

Please upload all documents in the "CV/Resume" field. Incomplete applications may lead to delays in the recruitment process.

AT P&G #WESEEEQUAL

We are an equal opportunity employer and value diversity at our company. At P&G, we strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please click here if you require an accommodation during the application process. Please make sure to wait to hear back from us regarding your accommodation before proceeding with the online assessment, we thank you in advance for your patience.  

Job Schedule

Full time

Job Number

R000120306

Job Segmentation

Recent Grads/Entry Level (Job Segmentation)Starting Pay / Salary Range

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